Invitation letter for UK Visa – Standard Visitor Visa

This post was most recently updated on November 21st, 2018

What is an Invitation Letter for UK Visa?

Uk Tourism - Invitation letter for UK visaAn Invitation Letter for UK Visa is usually used as one of the documents that an intending visitor to the UK will use to show the reason for their visit. Although an invitation letter can be very useful, it is not required for obtaining a visitor visa to the UK. It is, however, a good idea to send one to your guest to make their application as robust as possible.  Writing an invitation letter for a UK visitor’s visa can be challenging if you do not know what to write. To write a good letter, what is important is to ensure that all the required information is in the letter. There is no specific method or style once all the required information is visible in the letter. This letter is sometimes reffered to as sponsorship letter for uk visa

In summary, the following should be on the invitation letter.

Your letter should include the following information about the person being invited:

  • Complete name.
  • Date of birth.
  • The person’s address and telephone number.
  • Your relationship to the person being invited.
  • The purpose of the trip.
  • How long the person you are inviting intends to stay in the United Kingdom.
  • Details on accommodation and living expenses.
  • The date the person you are inviting intends to leave the United Kingdom.

Your letter must also include the following information about the person writing the letter:

  • Complete name.
  • Date of birth.
  • Address and telephone number in the United Kingdom.
  •  Occupation.
  • Your status in the United Kingdom
  • A photocopy of documents proving your status in the United Kingdom and financial Status.

Find a list of documents required for visa application here

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.


Before you start writing your letter

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Sample Invitation Letter for UK Visa written to a friend

Below is a sample invitation letter for UK Visa. The names on it are fictitious but this format has been used and visas have been issued using this format. There are other formats that can be used. The most important thing is for the information required to be on it. Remember that this is just a sample and we are not in any way connected to the British High Commission.

The following sample invitation letter is written for a friend. You could use the same format for a parent, parents, cousin, uncle or business partners. All you need to do is adjust the text as it suits each situation.

Sample Invitation Letter

January 27th, 2016

David Smith
191 Masons Avenue,
London HA3 5AH
United Kingdom
+44 020 8876 1234

To Whom It May Concern:

Application for a Standard Visitor Visa: Dorcas Odu; May 13 1980; Passport No: AO345678

I am writing to confirm I wish to invite Dorcas Odu to visit me in the UK for 3 weeks in order to have a short holiday. I hope she will be able to come on 20th of June 2016.

I am a British Citizen and Electrical Engineer Working at DemsTech in London. I will be on vacation at that time.

I am able to accommodate her for the duration of her stay in the UK. Please find attached evidence of my accommodation.

I have enclosed the following documents:
• Copy of passport
• Tenancy agreement

Should you require any additional information please do not hesitate to contact me.

Your faithfully

David Smith

Do not forget to send a scanned copy of your passport. You do not have to notarize the letter.

 How to get a UK Visa


Sample Invitation Letter for UK Visa written to a father

As a British Citizen or anyone who has an eligible status in the UK, you are entitled to have a guest visit you from different parts of the world. Many students come to the UK to study from all over the world, these students often need to have their parent or other relatives visit them. Find below a sample invitation letter written by a Naturalized British Citizen who wants his father to visit him in the UK.

Please take note that you can use the same format to invite a mother, uncle, brother, sister, grandparents. All you have to do is adjust the letter to reflect the different relationships. If your situation is different, simply state your case and let your guest present himself. In some cases, you may mention something about your guest but that is not necessary. This letter is just a document that shows that your guest really has a reason to come to the UK.

 The sample below is just one format for an invitation letter. There are very many other formats. You may choose to write the letter directly to your guest. In both cases, however, it is your guest that you send the letter to.

 

Sample Invitation Letter for UK visa - 2

204 Rye Lane,
Peckham
London,
SE15 4RZUK

12 Nov 2018

British High Commission
Upper Hill Road
Nairobi

Dear Sir/Madam

Application for Visit Visa: JAMES DONALD MARK – PASSPORT NO – 123456

I am writing to confirm that I Moses Kevin Mark am inviting Mr JAMES DONALD MARK to visit me in the UK.

Mr JAMES DONALD MARK is my father. His passport number is 123456 and his date of birth is 20 April 1945.

He is going to visit the UK from Feb 13, 2019, and will be staying for 10 days. He would be leaving on Feb 23, 2019.During his stay in UK, he will be staying with me and I will be responsible for his transportation in and around the UK.

I am a British Citizen with passport No – 234565. I currently work at British Airways and reside at 201 Rye Lane, Peckham. I have attached a copy of the Biodata page of my Passport and my tenancy agreement.

Please do not hesitate to contact me if you require any further information.

Yours faithfully,

Moses Kevin Mark
Moses@ba.com
44-078-111-1111


Sample Formal Letter of Invitation for Standard Visitor Visa to the UK written to a husband and wife

Below is a sample letter of invitation. The names on it are fictitious but this format has been used and visas have been issued using this format.

Moses is a 35 year old accountant that lives in Stevenage UK. On his last trip to Hong Kong 4 years ago he met Cindy and Dave (Kenyan citizens) who are also accountants attending the same conference that Moses went to attend. They have been corresponding since then over Facebook and phone calls. This year Cindy and Dave decided to visit Moses in Stevenage Uk.

Here is a sample formal invitation letter that Moses would write to invite Cindy and Dave to UK. This particular letter is addressed to the Consular Officer rather than to Cindy and Dave. All the necessary information are included in the letter. This letter forms one of the supporting documents for the visa application.

Sample Invitation Letter for UK visa - 3

February 27th, 2018

(The Address of Moses can be formatted like a personal letterhead)

Moses Mark
234 Jessop Road,
Stevenage, Hertfordshire
SG1 5LL, United Kingdom
+44 020 8669 1234

The Consular
British High Commission
P.O. Box 30465-00100,
Upper Hill Rd,
Nairobi City, Kenya

Dear Consular,

Application for Standard Visitor Visa for Dave Malaba and Cindy Malaba

I am writing to confirm I wish to invite my friends Dave and Cindy to visit me in the UK for 3 weeks during their vacation from April 1, 2018 to April 21, 2018.

I am a British Citizen and a chartered accountant Working at Frank and Coopers Chartered Accountants. I have known Dave and Cindy for 5 years, they are both chartered accountants in Nairobi Kenya. They will be staying at my home in Stevenage during their visit. Please find attached evidence of my accommodation.

Here are some more details about Dave and Cindy Malaba

Dave Malaba
Date of Birth: January 1st 1980
Passport No: 000000000
Occupation: Chartered Accountant
Address: 234 karibu St, Nairobi, Kenya.
Telephone: +200-000-0000

Cindy Malaba
Date of Birth: May 1st 1985
Passport No: 000000000
Occupation: Chartered Accountant
Address: 234 karibu St, Nairobi, Kenya.
Telephone: +200-000-0000

I have enclosed the following documents:
• Copy of passport
• Tenancy agreement

Should you require any additional information please do not hesitate to contact me.

Yours faithfully,

Moses Mark

Do not forget to send a scanned copy of your passport. You do not have to notarize the letter.


 Sponsorship Declaration to accompany invitation letter for UK visa.

It is possible that you may want to invite a family member or friend who is not in the position to sponsor themselves to the UK or you have simply chosen to sponsor their trip as a gift. If this is the case, it is advisable to fill out a sponsorship declaration form which can then be attached to the invitation letter for UK visa application. You may also choose to write a sponsorship letter.

Once the sponsorship declaration is filled and signed, send them to your guest. (Here is the form again)

How should the Invitation letter for Visa be delivered?

There is no stipulated way of delivery for your letter of invitation. You can mail it to your guest or scan it and send via email. Some countries however, require that the letter be notarized. In this case, you have to find a way to get the original copy to your guest. In USA, Canada and United Kingdom, a scanned copy of the invitation letter for visa can be sent.

Other Invitation Letters for UK Visa

Now check out our Ultimate Visa Interview or Application Kit.

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