Immigration Letter of Employment

In order to access immigrant-based visas or permanent residency in the United States, you may need to show proof that you are employed with an organization and that organization must indicate key attributes of your employment such as your position and pay.

You do this by presenting a letter of employment from your employer, verifying that you are an employee of the organization, that you have been performing the relevant job duties in line with your job title. The letter must also state when you started working with the company organization as well as your salary specifications.

The employment verification letter should be original and printed on company letterhead. The letter should be signed by your supervisor, human resource person, or some other Senior Management personnel qualified to undertake same, and should include a contact phone number.

The letter should state the following: starting date with the company, current employment status (full time, part time, contract, etc.), position title, annual salary or hourly wage. If you are paid by the hour, you should convert that to an annual salary.

Here is a sample letter you can present to your Employer. Again, be sure to have your letter on company letterhead.

Sample Letter 1:

Embassy of the United States,
490 Sussex Dr, Ottawa, ON K1N 1G8, Canada.

July 27th, 2018.

Re: Employment Verification for John Diesel Doe.

To Whom It May Concern: (Alternatively use Dear Sir/Madam).

This letter is to confirm that John Diesel Doe has been under our employ and has been since January 1, 2018. John Doe is currently working with us as an Information and Communications Analyst in our Marketing Department. His annual salary is $40,000. This is a full-time position.

While at the company, Mr. Doe’s job duties include but are not limited to the following:

Gathering information from users, customers, and business or marketing strategists. Responsible for maintaining a systems network by monitoring performance and making changes based on data size or user quantity requirements. Using modeling techniques to plan new systems or identify complications in existing ones. Responsible for integrating e-mail, and telephone applications, as well as installing the servers, routers, modems, or drivers required for these systems. Responsible for training users in any new procedures related to systems changes.

Please feel free to contact us if you need additional information or verification.


Robinson Crusoe
Head, Marketing Department
All Stars Electronics and Solutions.

Phone: 0700 2666 444



Sample Letter 2:


(Company Address, Phone number and email)

To: The Consul-General,
United States Consulate General,
1075 W. Pender Street,
Vancouver, B.C.
V6E 2M6

July, 27, 2018.


Re: Letter of Employment

Dear Sir or Madam:

We are writing in response to your request for verification that Mr. Elroy James is a bona fide employee of our organization. Mr. James has been working for our organization Global Life Medical Services Ltd. Since 2015. He has been with the company since its inception when it was known as Stardust Enterprises, now known as Global Life Medical Services Ltd. We are confirming that Elroy James is employed with us full time as a Software Engineer since January 1, 2015 and his annual salary is $86,650. His employment will become permanent upon the approval of his visa application. At Global Life Medical Services Ltd., Mr. James performs the following duties in his capacity as a Software Engineer:

Develops and analyses full life-cycle object oriented software, designs application’s specifications, documents software user requirements, development of programming using C++ and/or Java languages, Windows NT, design of graphical user interfaces and Object-Oriented Databases (OODBMS) using OMT Methodology, testing and implementation.

Please feel free to contact us if your office should require any further information. We would be happy to oblige.


Aldrige Aldrige,
Vice President, Administration.
Global Life Medical Services Ltd. 


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