Category Archives: UK Letters

Business Invitation Letter for UK Visa

business meeting photo

What is a Business Invitation for UK Visa?

There are many reasons why people decide to visit UK and one of them is for business purposes. Individuals who wish to visit the UK must provide the necessary documentation that will serve as an evidence that they will leave the country before the expiration of the visa. One of the required documents for UK visa is the business invitation letter. It is recommended that you have the purpose of your visit detailed in the letter as you would do for all invitation letter for visa. Regardless of whether you wish to attend a business meeting, interview, business event or sign contracts, you will need to apply for a uk standard visa.

Please note that the UK Business visa has been replaced by the uk standard visa. It is the same visa you would obtain if you are a regular tourist to the UK. Read more about how to obtain this visa here: https://www.gov.uk/standard-visitor-visa/overview

Some business activities covered by the uk standard visa include:

  • conferences, meetings or trainings
  • specific sports-related events
  • performance by an artist, entertainer or musician in the UK
  • research by an academic

These are just a few of the reasons why you may need a business invitation letter. Each letter would have its own specific format. You should always ensure that the purpose of the visit is clearly stated in your letter as well as the details of the person being invited.

Sample Business invitation Letter for UK Visa

Here is a sample business invitation letter for visa addressed to the embassy or uk consulate. This sample letter is written to a business associate who lives in Kenya. The company in UK has written a letter to invite him for a meeting in London. The purpose of the meeting is to determine area of expansion for the partnership in London. This letter is addressed to the consulate and as such, other document that prove that there has been an ongoing relationship between the guest and the Host Company should be enclosed with the visa application.

Sample Letter

CNBD COMPANY LIMITED
100 Cromwell Rd,
Kensington, London SW7 4ER
United Kingdom
+44 871 896 5632

March 2, 2017

To the UK Consulate:

[FULL ADDRESS IN KENYA]

Dear officer of the UK Embassy

I would like to invite the following individual to visit the United Kingdom for business purposes:

Name: Marc Jameson
Gender: Male
Date of Birth: 1985 – 04 – 23
Nationality: Kenya
Passport number: 25698745

Mr. Jameson is an associate partner of CNBD company. During this visit, we will be able to discuss about the possibilities of expanding our business and opening new offices in other cities in the United Kingdom. The cities and the places will be discussed and determined during the visit.

Mr. Jameson will arrive in London on June, 1st, 2017 and will stay for 15 days. He will stay in the hotel “London Eye” in London during the whole period. Mr. Jameson will visit a few other cities for business purposes and leave UK on June, the 15th, 2016. Since, this business collaboration with Mr. Jameson won’t be the first and the last one, we would appreciate if you could issue him a multiple entry visa.

Mr. Jameson is our associate partner and one of the biggest investors in the CNBD company, which is one of the most successful companies in the UK. Our company will take the complete responsibility for his stay by covering all travel and stay expenses.

In addition, I am sending you the necessary documentation related to the stay of Mr. Jameson as well as his personal information.

Should you have any questions, do not hesitate to contact us at any time.

Sincerely,

Jamie Richardson,
JamieRichardson@cnbd.com
www.cnbd.com

[signature]

This letter is also and invitation for business meeting letter.

uk business visitor visa supporting documents

Graduation Invitation Letter for UK visa

Graduation invitation letter for uk visaYou have completed your program or you are about to complete it. You need to invite your mum, dad, uncle or friends to your graduation ceremony. What you need is a graduation invitation letter for UK visa. This letter will be included in the application for visa that your guest will present at the UK embassy in their country of residence.

Please view  Other Invitation Letters for UK Visa here. Take note that some international Student offices in some UK universities can help with your invitation. You may want to find out if this option is available at your university.

 

SAMPLE GRADUATION INVITATION LETTER FOR UK VISA – FAMILY OR FRIENDS

The letter below is a sample that can be modified for your use. Just change the names, address and relationships as applicable. You will need to also add other plans that you have with your relative or friend in the UK.

You will also need to send some proof of your legal residence in the Uk. You may choose to scan a copy of your Teir 4 visa, the biodata page of your international passport and any other official document from the university about your graduation ceremony.

The Invitation letter should be addressed to the UK embassy or consulate abroad. You will however send the letter to your guest. You may choose to mail it to them or send a scanned copy to them.

Sample Letter of invitation for mother to attend Graduation Ceremony

Clarkson Court,
Hatfield, Hertfordshire,
United Kingdom.
AL10 9GY.
{Date}

The Entry Clearance Officer
British Embassy, Nigeria.

Dear Sir or Madam

I am writing to invite my mother, Mrs Rosie False, date of birth  – May 27th 1945, nationality – Nigerian,  to my University of Hertfordshire graduation ceremony which will take place on  9th September, 2017 at 1.00PM.

While she is in the UK, she will be staying at my home from 1st September 2017 to 25th September, 2017. 

She will also be visiting some of the the sites in the UK while she is here. Such as, Buckingham Palace, Big Ben, Madame Tussauds and London eye.

I am currently just finished my MSc. in International Business at the University of Hertfordshire and enclose copies of my passport details page and my current student visa  (Tier 4).

Please contact me if you need further information at 077999999.

Yours faithfully,
[your signature] Janet False

 

Sponsorship Letter for UK Visa

What is a Sponsorship Invitation Letter for UK Visa?

 A Sponsorship letter for UK visa is very similar to an invitation letter for UK visa. The main difference between them is that the sponsorship letter contains a declaration that the host will be handling some or all of the expenses of the guest.

When writing an invitation for your guest you are free to include in the letter that you will be responsible for the travel costs as well as the accommodation costs of your guest(s). With a sponsorship letter for visa, you will need to show proof that you can actually handle these costs.

A simple invitation letter on the other hand does not need to contain any declaration of support. All you need to include in an invitation letter is that you want your guest to visit you, Mothers- with sponsorship letter for uk visaas well as details about yourself and the guest.  The Visa Officer will not appraise your guests application for visa based on your income. The application for visa to enter the UK would be appraised based on the income of your guest.

Should the visa officer believe that you do not have adequate funds to sponsor your guest, the application will be denied or more documents will be requested. In many cases, what we have is a sponsorship/invitation letter for UK Visa.

A sponsorship/invitation letter contains both the invitation and the declaration of sponsorship. The declaration of sponsorship does not have to be full. For full sponsorship it is advisable that you fill out and sign a formal Declaration of sponsorship which can be obtained from the UK visa application website.

Sample Sponsorship Letter for Uk Visa

This letter is written by a UK citizen to invite his Mum to visit him in Manchester. His mum is retired and living on a modest pension in Kenya. He and his wife will be sponsoring his mother’s entire trip to the UK. This letter will be sent to his mother in Kenya along with COPIES of all the necessary documents. His mum will then attach them to her application to the British Embassy in Kenya.


To
The Visa Officer
British Deputy High Commission
Nairobi
Kenya

Standard Visitor Visa application for – Mrs Grace Kikuyu, Passport No: 1237777

Dear Sir /Madam,

I  Andrew Kikuyu am pleases to provide this letter of invitation for my mother Mrs Grace Kikuyu who resides at 34 Mango Road, Nairobi, Kenya.  She intend to visit us for holidays for 6 weeks from October 1st 2016 until 15th of October, 2016.  Mrs Grace is a retired teacher and widow of my dad Mr Thomas Kikuyu.

I am the Network Administrator at MicroMana, an IT company based in Manchester, UK. Please find enclosed herewith my payslips and bank statements in which my salary is deposited.

My wife an I own a 4 bedroom bungalow at 234 Swan Street, Manchester, which is of sufficient size to accommodate my mother during her stay in the UK. Enclosed is a copy of our Title deed for the house and copy of our Council tax bill and utility bill.

I will be responsible for my mum’s travel costs, maintenance, accommodation and care and shall ensure that during her stay in the UK, she does not have recourse to any public funds. I also undertake to ensure her return to Nairobi, after visit in the UK.

Should you require any further information, please contact me on +44-123-12345 or  e-mail andrewkikuyu@microblast.com

Sincerely,

Andrew Kikuyu

ENCLOSURES:
• Copy of British Passport
• Copy of 6 month Salary statements
• Copy of 6 month bank statements
• Copy of Title deeds for our house
• Copy of Council tax bill for our house

Is a Sponsorship Letter for UK Visa Required?

Although an invitation letter is not required for the application for a Uk Standard Visitor Visa, it is advisable that you get one. It acts as one of the supporting documents for the visa application.

It is important however to note also that there are more important and required documents and information that the guest must provide. Click here to see a list of other required documents.

A sponsorship Letter however is required because it is the document that shows how the guest plans to pay for the trip to the uk.

If you are sponsoring your guest financially to the UK, you must provide this document as well as the signed Declaration of Sponsorship form. Otherwise you could just fill the form and attach it to a regular invitation letter.

Photo by SuperCar-RoadTrip.fr

Sample Letter from Employer for UK Visa

Sample Letter Written by Employer detailing the purpose of your visit

When visiting the UK for a business meeting, conference, seminar, religious convention or any other business occasion, there is usually a need to show what this purpose of such visit are. A well written invitation letter is usually an adequate proof. However it is advisable to also get a letter from the company of the visitor detailing the purpose of the business visit.

Sample Letter from the Employer 

Below is a sample letter. The names on it are fictitious but this format has been used and visas have been issued using this format. There are other formats that can be used. The most important thing is for the information required to be on it.

Remember that this is just a sample and we are not in any way connected to the British High Commission. Please Note that a Business Letter MUST be written on the company Letter Headed Paper.

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.

 

Startech  – The Technology Experts
23 Herbert Macauley Road, Ebutte Metta, Lagos, Nigeria.
Tel: 324-1- 8661 1678, admin@stroback.com
www.startech.com

20 January 2012

The British High Commission
(Address in your country)

Dear Sir/Madam,

Visa Application for Mr Samson Omokala: Passport No – 12333333: Date of Birth 30 June 1973

This is to confirm that Mr Samson Omokala is an employee of our company Startech Nigeria Limited. He is the Regional Sales Manager for the South-East Region of Nigeria.

Mr Omokala has been with our company since Dec 2005 and he earns about £40,000 per annum. He is being sent as a representative of our company to the Annual Conference for Widgets, Titled – How to Sell widgets in the next decade. The conference is slated for July 3- 5 2012. His expenses will be fully covered by the company.

Should you require further information, kindly email me at Dserr@startech.com.

Yours faithfully,

David Serr
Executive Vice President

Now check out our Ultimate Visa Interview or Application Kit.

Invitation letter for UK Visa – Standard Visitor Visa

What is an Invitation Letter for UK Visa?

An Invitation Letter for UK Visa is usually used as one of the documents that an intending visitor to the UK will use to show the reason for their visit. Although an invitation letter can be very useful, it is not required for obtaining a visitor visa to the UK. It is however a good idea to Uk Tourismsend one to your guest to make their application as robust as possible.

Writing an invitation letter for a UK visitor’s visa can be challenging if you do not know what to write. To write a good letter, what is important is to ensure that all the required information are in the letter. There is no specific method or style once all the required information is visible in the letter. This letter is sometimes reffered to as sponsorship letter for uk visa

In summary the following should be on the invitation letter.

Your letter should include the following information about the person being invited:

* Complete name.
* Date of birth.
* The person’s address and telephone number.
* Your relationship to the person being invited.
* The purpose of the trip.
* How long the person you are inviting intends to stay in the United Kingdom.
* Details on accommodation and living expenses.
* The date the person you are inviting intends to leave the United Kingdom.

Your letter must also include the following information about the person writing the letter:

* Complete name.
* Date of birth.
* Address and telephone number in the United Kingdom.
* Occupation.
* Your status in the United Kingdom
* A photocopy of documents proving your status in the United Kingdom and financial Status.

Find a list of documents required for visa application here

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.

Sample Invitation Letter for UK Visa written to a friend

Below is a sample invitation letter for UK Visa. The names on it are fictitious but this format has been used and visas have been issued using this format. There are other formats that can be used. The most important thing is for the information required to be on it. Remember that this is just a sample and we are not in any way connected to the British High Commission.

The following sample invitation letter is written for a friend. You could use the same format for a parent, parents, cousin, uncle or business partners. All you need to do is adjust the text as it suits each situation.

 

January 27th, 2016

David Smith
191 Masons Avenue,
London HA3 5AH
United Kingdom
+44 020 8876 1234

To Whom It May Concern:

Application for a Standard Visitor Visa: Dorcas Odu; May 13 1980; Passport No: AO345678

I am writing to confirm I wish to invite Dorcas Odu to visit me in the UK for 3 weeks in order to have a short holiday. I hope she will be able to come on 20th of June 2016.

I am a British Citizen and Electrical Engineer Working at DemsTech in London. I will be on vacation at that time.

I am able to accommodate her for the duration of her stay in the UK. Please find attached evidence of my accommodation.

I have enclosed the following documents:
• Copy of passport
• Tenancy agreement

Should you require any additional information please do not hesitate to contact me.

Your faithfully

David Smith

Do not forget to send a scanned copy of your passport. You do not have to notarize the letter.


Sample Invitation Letter for UK Visa written to a father

As a British Citizen or anyone who has an eligible status in the UK, you are entitled to have a guest visit you from different parts of the world. Many students come to the UK to study from all over the world, these students often need to have their parent or other relatives visit them. Find below a sample invitation letter written by a Naturalized British Citizen who wants his father to visit him in the UK.

Please take note that you can use the same format to invite a mother, uncle, brother, sister, grand parents. All you have to do is adjust the letter to reflect the different relationships. If your situation is different, simply state your case and let your guest present himself. In some cases you may mention something about your guest but that is not necessary. This letter is just a document that shows that your guest really has a reason to come to the UK.

 The sample below is just one format for an invitation letter. There are very many other formats. You may choose to write the letter directly to your guest. In both cases however, it is your guest that you send the letter to.

204 Rye Lane,
Peckham
London,
SE15 4RZUK

12 Nov 2012

British High Commission
Upper Hill Road
Nairobi

Dear Sir/Madam

Application for Visit Visa: JAMES DONALD MARK – PASSPORT NO – 123456

I am writing to confirm that I Moses Kevin Mark am inviting Mr JAMES DONALD MARK to visit me in the UK.

Mr JAMES DONALD MARK is my father. His passport number is 123456 and his date of birth is 20 April 1945.

He is going to visit the UK from Feb 13 2013 and will be staying for 10 days. He would be leaving on Feb 23 2013.During his stay in Uk her will be staying with me and I will be responsible for his transportation in and around the UK.

I am a British Citizen with passport No – 234565. I currently work at British Airways and reside at 201 Rye Lane, Peckham. I have attached a copy of the Biodata page of my Passport and my tenancy agreement.

Please do not hesitate to contact me if you require any further information.

Yours faithfully,

Moses Kevin Mark
Moses@ba.com
44-078-111-1111


Sample Formal Letter of Invitation for Standard Visitor Visa to the UK written to a husband and wife

Below is a sample letter of invitation. The names on it are fictitious but this format has been used and visas have been issued using this format.

Moses is a 35 year old accountant that lives in Stevenage uk. On his last trip to Hong Kong 4 years ago he met Cindy and Dave (Kenyan citizens) who are also accountants attending the same conference that Moses went to attend. They have been corresponding since then over Facebook and phone calls. This year Cindy and Dave decided to visit Moses in Stevenage Uk.

Here is a sample formal invitation letter that Moses would write to invite Cindy and Dave to UK. This particular letter is addressed to the Consular Officer rather than to Cindy and Dave. All the necessary information are included in the letter. This letter forms one of the supporting documents for the visa application.

 

February 27th, 2015

(The Address of Moses can be formatted like a personal letterhead)

Moses Mark
234 Jessop Road,
Stevenage, Hertfordshire
SG1 5LL, United Kingdom
+44 020 8669 1234

The Consular
British High Commission
P.O. Box 30465-00100,
Upper Hill Rd,
Nairobi City, Kenya

Dear Consular,

Application for Standard Visitor Visa for Dave Malaba and Cindy Malaba

I am writing to confirm I wish to invite my friends Dave and Cindy to visit me in the UK for 3 weeks during their vacation from April 1, 2015 to April 21, 2015.

I am a British Citizen and a chartered accountant Working at Frank and Coopers Chartered Accountants. I have known Dave and Cindy for 5 years, they are both chartered accountants in Nairobi Kenya. They will be staying at my home in Stevenage during their visit. Please find attached evidence of my accommodation.

Here are some more details about Dave and Cindy Malaba

Dave Malaba
Date of Birth: January 1st 1980
Passport No: 000000000
Occupation: Chartered Accountant
Address: 234 karibu St, Nairobi, Kenya.
Telephone: +200-000-0000

Cindy Malaba
Date of Birth: May 1st 1985
Passport No: 000000000
Occupation: Chartered Accountant
Address: 234 karibu St, Nairobi, Kenya.
Telephone: +200-000-0000

I have enclosed the following documents:
• Copy of passport
• Tenancy agreement

Should you require any additional information please do not hesitate to contact me.

Your faithfully

Moses Mark

Do not forget to send a scanned copy of your passport. You do not have to notarize the letter.


 Sponsorship Declaration to accompany invitation letter for UK visa.

It is possible that you may want to invite a family member or friend who is not in the position to sponsor themselves to the UK or you have simply chosen to sponsor their trip as a gift. If this is the case, it is advisable to fill out a sponsorship declaration form which can them be attached to the invitation letter for uk visa application. You may also choose to write a sponsorship letter.

Once the sponsorship declaration is filled and signed, send them to your guest. (Here is the form again)

Other Invitation Letters for UK Visa

Here is another sample invitation letter for visa to the UK

Graduation Invitation Letter for UK Visa

Now check out our Ultimate Visa Interview or Application Kit.

Sample invitation or Sponsorhip letter for parent to vist UK

How to Write a Visa Invitation Letter for UK Visa

Please find below another sample invitation letter to invite your parents to UK. This letter is also called a sponsorship letter for UK Visa. Whether you are writing a sponsorship or invitation letter for a friend or parents, the format is the same. All you need to adjust is the names of your guest and their relationship. Remember that the visa officer is mostly interested in verifying that your guests actually have contacts in the UK and that the guests plan to return to their country after their visit to the UK.

You may choose to address your letter to your guests or to the visa officer. In both cases you need to insert all the necessary information in a clear and easily accessible manner. In my letters I prefer to list these information at the bottom of the letter.

 

Sample Invitation Letter for Parents

Below is a sample invitation letter. The names on it are fictitious but this format has been used and visas have been issued using this format. There are other formats that can be used. The most important thing is for the information required to be on it.

Remember that this is just a sample and we are not in any way connected to the British High Commission.

 

 

Andrew Odu,
25 ANSELL COURT,
STEVENAGE SG1 4RL
United Kingdom
+44 020 8111 1234

12th July 2012

The British High Commission,
Nairobi,
Kenya:

Application for visit visa: Mr John Odu; May 13 1940; Passport No: AO345678 and Mrs Mary Odu, June 5 1945; Passport No. A045566

This Letter is to confirm that I wish to invite my parents John and Mary Odu to visit me in Stevenage, UK for 3 weeks in order to have a short holiday. I want them to come on the 20th of August 2012 and leave on the 10th of September 2012. I hope that they would be able to celebrate my 35th Birthday celebration with me on the 3rd of September 2012.

I am a British Citizen and Electrical Engineer Working at Bell UK in London. I will be on vacation at that time.

I am able to accommodate them for the duration of their stay in the UK. Please find attached evidence of my accommodation.

I have enclosed the following documents:
• Copy of passport
• Tenancy agreement (ownership documents)

Should you require any additional information please do not hesitate to contact me.

Your faithfully

 

Andrew Odu

You may download a pdf copy of this letter here – Pdf sample invitation letter for Parents to UK

Do not forget to send a scanned copy of your passport. You do not have to notarize the letter

 

 

Letter of Invitation for UK Visa

How to Write a Formal  Letter of Invitation for UK Visa

When traveling to the UK from certain countries, a visitor visa is required. One of the Uk Tourismdocuments with which a visitor shows his or her connection with someone in the UK is the letter of invitation written by the host. This letter can be written in a formal or informal format. What is most important is to ensure that all the required information are in the letter. There is no specific method or style once all the required information is visible in the letter. Please use this Guide to support document from the UK visa web site to view other documents that may be required.

Contents of a Letter of Invitation for UK Visa

In summary the following should be on the letter of invitation

Your letter must include the following information about the person being invited:

  • Complete name.
  • Date of birth or Passport No.
  • The person’s address and telephone number.
  • Your relationship to the person being invited.
  • The purpose of the trip.
  • How long the person you are inviting intends to stay in the United Kingdom.
  • Details on accommodation and living expenses.
  • The date the person you are inviting intends to leave the United Kingdom.

Your letter should also include the following information about the person writing the letter:

  • Complete name
  • Date of birth & or Passport No.
  • Address and telephone number in the United Kingdom.
  • Occupation.
  • Your status in the United Kingdom
  • A photocopy of documents proving your status in the United Kingdom and financial Status.

 

Sample Formal Letter of Invitation for Standard Visitor Visa

Below is a sample letter of invitation. The names on it are fictitious but this format has been used and visas have been issued using this format.

Moses is a 35 year old accountant that lives in Stevenage uk. On his last trip to Hong Kong 4 years ago he met Cindy and Dave (Kenyan citizens) who are also accountants attending the same conference that Moses went to attend. They have been corresponding since then over Facebook and phone calls. This year Cindy and Dave decided to visit Moses in Stevenage Uk.

Here is a sample formal invitation letter that Moses would write to invite Cindy and Dave to UK. This particular letter is addressed to the Consular Officer rather than to Cindy and Dave. All the necessary information are included in the letter. This letter forms one of the supporting documents for the visa application.

There are other formats that can be used. The most important thing is for the information required to be on it.

Remember that this is just a sample and we are not in any way connected to the British High Commission.

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.


Letter of Invitation for a colleague

February 27th, 2015

(The Address of Moses can be formatted like a personal letterhead)

Moses Mark
234 Jessop Road,
Stevenage, Hertfordshire
SG1 5LL, United Kingdom
+44 020 8669 1234

 

The Consular
British High Commission
P.O. Box 30465-00100,
Upper Hill Rd,
Nairobi City, Kenya

Dear Consular,

Application for Standard Visitor Visa for Dave Malaba and Cindy Malaba

I am writing to confirm I wish to invite my friends Dave and Cindy to visit me in the UK for 3 weeks during their vacation from April 1, 2015 to April 21, 2015.

I am a British Citizen and a chartered accountant Working at Frank and Coopers Chartered Accountants. I have known Dave and Cindy for 5 years, they are both chartered accountants in Nairobi Kenya. They will be staying at my home in Stevenage during their visit. Please find attached evidence of my accommodation.

Here are some more details about Dave and Cindy Malaba

Dave Malaba
Date of Birth: January 1st 1980
Passport No: 000000000
Occupation: Chartered Accountant
Address: 234 karibu St, Nairobi, Kenya.
Telephone: +200-000-0000

Cindy Malaba
Date of Birth: May 1st 1985
Passport No: 000000000
Occupation: Chartered Accountant
Address: 234 karibu St, Nairobi, Kenya.
Telephone: +200-000-0000

I have enclosed the following documents:
• Copy of passport
• Tenancy agreement

Should you require any additional information please do not hesitate to contact me.

Your faithfully

 

Moses Mark

Do not forget to send a scanned copy of your passport. You do not have to notarize the letter.

What next after the Letter of Invitation?

Once the letter of invitation is done, you can now mail the letter to your guest along with copies of the supporting documents. The letter of invitation is just one of the documents that your guest will need to provide to the visa officer.

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.

Other Letters of Invitation

View the letter of Invitation in PDF

You can view the formal Invitation Letter here in pdf

Now check out our Ultimate Visa Interview or Application Kit.