Category Archives: USA Letters

Graduation Invitation Letter for Visa

Every year many international students graduate from US universities. Many of them would love to invite their parents and other relatives or friends to the United State, to be part of their graduation ceremony. In this post I outline how to write a graduation invitation letter for visa. You can use this format to invite your parents, your spouse, your siblings or even your friends. Simply update the relationship and adjust any of the letters below to suit your specific situation. Other invitation letters for US visa are also available.

GRADUATION INVITATION LETTER FOR VISA FOR PARENTS

Find below a sample invitation letter written by a student of New Jersey City University to invite his parents to attend his graduation ceremony. Take note that the letter is addressed to the Consular Officer but the letter should be SENT TO YOUR PARENTS. Please DO NOT send the letter to the embassy or consulate.  Follow this link for general information on writing invitation letters for visa

Invitation letter for parents to attend GraduationCommencement Ceremony

234 Cosgrace Ct
East Brunswick, NJ
088916

[DATE}
Consular Officer
United States Embassy
United Nations Ave,
Nairobi, Kenya

Dear Consular Officer,

My name is James Brown and I am a student in F-1 visa status at New Jersey City University, pursuing a bachelor’s degree in Sociology. I am graduating in May 2017. A letter from my University verifying my graduation is attached.

I would like to invite my parents listed below to attend my Commencement Ceremony and other celebration activities that will be held on May 18, 2017 .

Dandy BROWN, my father who lives at 34 Kikuyu lane, Nairobi Kenya
Rosie BROWN, my mother who lives at 34 Kikuyu lane, Nairobi Kenya

My parents will stay with me during their visit, (and may visit a few other U.S. cities before returning home. It would be greatly appreciated if you could grant them a visitor visa so that they may join me to celebrate my graduation.

If you have any questions, I can be reached by email at james.brown@njcu.edu or by phone at +1999-9999

Thank you for your time and kind consideration of the visa application.

Sincerely,

Signature

James BROWN

Sample Invitation Letter to Parents for USA B-2 Tourist Visa

What is an Invitation Letter to Parents for USA B-2 Visa

There are many immigrants in USA whose parents are outside the country. For these parent to visit the USA, they would need a B2 Visa.  One of the documents that would help in the process of securing a visa is the invitation letter to these parents. Find below a sample invitation letter to parents for a B2 Visa.

We suggest that you modify this letter to suit your specific purpose. We have put this sample online to give you an idea on how to write your letter. It is always better to write a letter that reflects your personal situation. Please feel free to share this website with your friends and family. Do not forget to attach the necessary documents to your application.

Sample invitation letter

The names on this sample are fictitious but this format has been used and the visa officer have issued visas to parents who presented similar letters. There are other formats that can be used. The most important thing is for the information required to be on it.

Remember that this is just a sample and we are not in any way connected to the US immigration.

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.


Invitation Letter to Parents (Addressed to the Consular)

January 27th, 2019

United States Consulate General
Address of the Consulate

Dear Honorable Consul,

SAM SUNDAY- PASSPORT NO AO234567 AND JUNE SUNDAY – PASSPORT NO – A02343377

My name is David Sunday, and I reside at 4532 68th Street, New York, NY 12546. I am a United States citizen (or lawful permanent resident alien).

I am requesting that you issue a tourist (B-2) visa to my parents Mr Sam Sunday and Mrs June Sunday, in order to allow them to visit with me in the United States. I have not seen my parents in the last 4 years and I would like her to visit, this summer.

Mr and Mrs Sunday will be visiting with me from June 1st 2010 to June 30th 2010. This will be a great time because I will be off work at this time. During their stay in the United States, they will stay with me at my home at the address stated above.

I will be responsible for all of their accommodation expenses while they are in the United States. Upon the termination of their visit, I will personally ensure that they return to Accra, Ghana.

My Parents will be presenting this letter to you, together with other evidence to establish their close ties with Ghana, and to assure you that they will return prior to the expiration of their stay in the United States.

Your kind consideration to this request will be greatly appreciated.

Yours Truly,

David Sunday
4532 68th Street, New York, NY 12546
1-202-123-1234

Do not forget to send a scanned copy of your passport or Green card. If you are able to notarize the letter, it will be fine.


Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.

Invitation Letter to Parents (Addressed to them)

In most cases, the above letter is sufficient. However, some people prefer to write a second letter that is addressed to the Parents. In my experience any one of these letter is good enough. However if you want to be double sure, you can send both letters.

David Sunday
4532 68th Street,
New York, NY 12546
1-202-123-1234

27th Jan 2010

Mr Sam and Mrs June Sunday
1234 Name of Street,
Accra, Ghana.
233-123-1234

Dear Mum and Dad,

Please take this as a formal invitation for you to visit me in the United states for 1 month. The weather will be nice and warm and we can visit a few of the tourist centers in the U.S.A.

During your visit, I will be responsible for your accommodation, transportation and other expenses within the United States. I am sure this will be a good opportunity for you to experience the American culture and meet with some of my new friends and neighbor.

Please take this letter along with your for your visa interview. I look forward to having you with me this summer.

I love you.

Your son

David Sunday.

 Now check out our Ultimate Visa Interview or Application Kit.

Photo by garryknight

Other Sample Invitation Letters for Visa

How to write an Invitation letter for US Visa – (B2 Tourist)

What is an Invitation Letter for US Visa?

Writing an invitation letter for us visa can be quite challenging.  Not that writing a letter is challenging but that you don’t want to make a mistake and you wish you could find a sample. This is what this site is all about. In writing an Invitation Letter for US visa (Tourist visa) what is most important is to ensure that all the required information are in the letter.

In 2011 alone the USA issued over 7 million non-immigrant visas to visitors all over the world. Most of this visas were issued based on the belief that these visitors would leave the United States of America at the end of their visit. Although you would not see an invitation letter among the list of documents required for the issuance of a B2 Visa, it is highly suggested that you have one with you when attending a visa interview.

There is no specific method or style for writing an invitation letter. However you must ensure that all the required information is visible in the letter. Please note that the consulate does not require an invitation letter for the issuance of a B-2 Visa. An invitation letter is a good document to have because it gives more details about the reason for your intended visit to the USA.

In summary the following should be on the letter of invitation.

Your letter should include the following information about the person being invited:

* Complete name.
* Date of birth.
* The person’s address and telephone number.
* Your relationship to the person being invited.
* The purpose of the trip.
* How long the person you are inviting intends to stay in the United States of America.
* Details on accommodation and living expenses.
* The date the person you are inviting intends to leave the USA.

Your letter should also include the following information about the person writing the letter:

* Complete name.
* Date of birth.
* Address and telephone number in the United States.
* Occupation.
* Your status in the United States
* A photocopy of a document proving your status in the United States.

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.

Sample invitation letter for US Visa written to a Girl Friend

There are two ways to address an invitation letter for US Visa. You could either address it to the visa officer or you could address it to the person you want to invite. Please find below a sample invitation letter addressed to the US consulate!  The names on it are fictitious but this format has been used and visas have been issued using this format. There are other formats that can be used. The most important thing is for the information required to be on it.

Remember that this is just a sample and we are not in any way connected to the US immigration.

Sample Invitation Letter for US visa Addressed to the US Consulate

January 27th, 2016

United States Consulate General
Address of the Consulate

Dear Honourable Consul,

SADE OMOTOLEWA – PASSPORT NO AO234567 – DATE OF BIRTH (24 JUNE, 1983)

My name is Maya Louhre, and I reside at 4532 68th Street, New York, NY 12546. I am a United States citizen (or lawful permanent resident alien).

I am requesting that you issue a tourist (B-2) visa to my girl friend Sade Omotolewa who resides at 234 lane, House 2, Mararaba Estate, Ikeja, Lagos, Nigeria. This is to allow her to visit with me in the United States. We have been friends for the past 2 years and I would like her to visit, this summer.

Sade will be visiting with me from June 1st 2016 to June 30th 2016. This will be a great time because we will both be off work at this time. During her stay in the United States, she will stay with me at my home at the address stated above.

I will be responsible for all of her accommodation expenses while she is in the United States. Upon the termination of her visit, she will return to Lagos, Nigeria.

Sade will be presenting this letter to you, together with other evidence to establish her close ties with Nigeria, and to assure you that she will return prior to the expiration of her stay in the United States.

Your kind consideration to this request will be greatly appreciated.

Yours Truly,

Maya Louhre
4532 68th Street, New York, NY 12546
1-202-123-1234

Do not forget to send a scanned copy of your passport or Green card. If you are able to notarize the letter, it will be fine.

Here is an image to give you an idea of how the invitation letter for us visa could be laid out. This is just one way. You may choose to do it another way.

Invitation Letter for US Visa

PDF Sample of the Invitation Letter for US visa

Here is a pdf version of the letter! (Sample Invitation letter for USA visa). I have chosen not to include a Microsoft word version so that you are not tempted to use the exact wording of this sample. It is better to use these samples as guides and to write the invitation letter in your own words.

Sample Invitation Letter for US Visa Addressed to the Invited Guest.

January 27th, 2016

Sade Omotolewa
234 lane, House 2,
Mararaba Estate,
Ikeja, Lagos, Nigeria

Dear Sade,

Please consider this as a formal invitation to visit me at my home in 4532 68th Street, New York, NY 12546.

You can visit me during this summer from June 1st  – June 30th 2016. During your visit I will be on vacation and I can show you the various tourist attractions in New York. During your visit, you can stay at my place and I will be responsible for the transportation expenses around New York.

You may use this as part of your supporting documents during your visa interview!

Yours Truly,

Maya Louhre
1-202-123-1234

GUEST INFORMATION

  • Name: SADE OMOTOLEWA –
  • PASSPORT NO AO234567 –
  • DATE OF BIRTH (24 JUNE, 1983)
  • PHONE: 234809569989
  • OCCUPATION: LAWYER
  • CITIZENSHIP: NIGERIAN

HOST INFORMATION

  • NAME: Maya Louhre
  • Status in USA: Citizen of USA
  • OCCUPATION: Truck Driver

Invitation Letter for US visa


 Sample invitation Letter for US Visa Addressed to an old friend

March 27th, 2013
To whom it may concern,

This is to certify that John Smith will be visiting me in Queens, New York from June 1st 2013 to September 15st 2013. John has been a close personal friend of mine for eight years and will be staying at my home for the duration of his stay.

My address:
234 Lachine Ave, Queens, New York. 111111. USA
Tel: 111-767-0987.
I am a Citizen of the United States of America

Should you require any further information, please do not hesitate to contact me.

Kind regards,
David Adidas

GUESTS:
Name: Mr John Smith
Address:.1 Progress Street, Accra, Ghana.
Date of Birth – May 12, 1976
Telephone: +233-803-217-3333
Relationship: Friend.

Do not forget to send a scanned copy of your passport or permanent resident card. If you are able to notarize the letter, it will be fine. Personally I have not notarized any of my letters and visas have been issued.


Sample letter of invitation for your girlfriend

Please take note that there is no specific format for an invitation letter. What you need to be concerned about is that you have the necessary information on the letter.

Dave Malay
3444 Mascot Ave, New York,
New York.

23 Month, year

Susan Molly
114 Amorsolo Street,Legaspi Village,
Makati City,Metro Manila, Philippines

INVITATION TO VISIT NEW YORK

Hi Babe,

Please use this as a formal invitation to visit me in New York this coming Summer. As discussed on the phone, you may come between May 25 and June 25. This will give you enough time to visit a few places and for us to get to enjoy each other again. I really enjoyed my visit to Manila last summer. I am looking forward to your visit. I have made arrangements for us to visit the blabla Museum and the [another tourist attraction.]

During your visit, you would be staying at my apartment at 3444 Mascot Ave, New York, . I will be responsible for your feeding and traveling around the USA. You can take this letter for your visa interview as part of the supporting documents for your visa application.

I love you

Insert your signature here – Don’t forget to do this!!!

Dave

Host Information

Name – Dave Malay
Address – 3444 Mascot Ave, New York,
Occupation – Marketing Representative, Widget Company
Status in USA – Citizen
Passport N0 – XXXXXXXXX
Phone No. 12121212112

 Guest Information

Name – Susan Molly
Address -114 Amorsolo Street,Legaspi Village,Makati City,Metro Manila, Philippines.
Occupation – School Teacher – Go TO School, Secondary School.
Date of Birth – 23 march 1980
Passport No – XXXXXXXX
Telephone No – 12121221212

All you have to do after signing is to send scanned copies of the letter and the Bio-data page (the one with your photo and information) to your girlfriend in Manila. You are free to send any other document that you feel comfortable to send such as proof of your apartment or tax return.


Sample Invitation Letter for US Visa written to a Fiancee’s Mother to attend wedding

John Gray
93 Compton St,
Kingston, State,
USA

Dear Mrs Jonathan ,

Invitation to attend our wedding

Further to all the plans that has been made over the phone, this is a formal invitation for your visa application!

You are invited to come visit us for 4 weeks from July 1st 2015 to July 31st! This will be so that you can help us with the final preparations for the wedding which you are a major part of on the 25th of July!

A copy of the formal invitation card is attached to this letter as well as the order of events on that day!

While you are here, you will stay with us and we will be responsible for your feeding and transportation around the city.

We look forward to having you here. Peace your daughter  would really appreciate your help at this time!

With love,

John Bay
Phone Number

Guest information

Name
Address
Phone
Passport no
Relationship

Please be reminded that you will need to send photocopies your Passport or Immigration documents and bank statements if you are sponsoring the entire trip.

Writing an Invitation Letter is just one piece of the puzzle, your guest may need help with Visa Application or Interview.

Other Invitation Letters for Visa

Writing an invitation letter for Business Visa – USA B1

What is a Business Invitation Letter for Visa?

A Business Invitation Letter for Visa is a formal document prepared by an individual or organization, to invite an individual to a business event in a country other than that where they reside.

When visiting the USA for a business meeting, a seminar, training, conference or any other business occasion, you will need a business visa also known as the B-1 Tourist Business Visa.  To obtain this visa,  it is always advisable to obtain an Invitation Letter for Business visa from the company you will be visiting or the Organization putting up the conference or seminar you will be attending. This is in addition to the other documents that you will need to present to the visa officer.

When writing an Invitation letter for business visa purposes, you wouldBusiness Man need two letters. The first one is a simple Business Invitation Letter or a letter stating the details of the meeting and relationship between you and the company in the USA. The second letter is then addressed to the Visa Office, stating more details. There is no specific format in which the letters should be written, however it is mandatory that the letter be written on the Company Letter heads.

Sample Business Invitation Letter for Visa

Sample Invitation Letter for Business visa to attend a Seminar

Below is a sample business invitation letter. The names on it are fictitious but this format has been used and visas have been issued using this format. There are other formats that can be used. The most important thing is for the information required to be on it.

Remember that this is just a sample and we are not in any way connected to the US immigration. You can get more info about the USA B-1 Visa here.

 

XYZ COMPANY
123 kings st, New York, 12345. USA
Tel:1-646-1234567, www.xyzcompany.com

27 June 2016

ABC Company Limited
308 Murtala Mohammed Way,
Yaba, Lagos State, Nigeria.
Address of the Consulate

Dear Mr Adedayo Salako,

SMALL BUSINESS PROMOTION CONFERENCE FOR INTERNATIONAL PARTICIPANTS

This is to confirm your registration for the Small Business Promotion Seminar slated for August 13 – 17, 2016 at the Sheraton Hotel, Street Address, New York.

Your Registration fee of $2500 covers your accommodation for 2 nights, your meals and your seminar materials. A copy of the receipt has been sent to your email and also attached to this letter. Please find also attached the detailed schedule for the different workshops and presentations.

Please take note that a second letter has been addressed to the USA Visa office to help with your visa applications.

We look forward to seeing you at this year’s conference.

 

Yours faithfully

John Brown
Secretary

It is important that the Invitation letter for business visa is signed and accompanied with all the listed attachments


Business Invitation Letter for Visa Addressed to the USA Consulate

[Company Letter Head]

June 27 2012

United States Consulate General
Address of the Consulate

Dear Honorable Consul,

ADEDAYO SALAKO – APPLICATION FOR B-1 VISA

This is to confirm that Mr Adedayo SALAKO is registered for our Business Conference – Small Business Promotion for International Participants. He is the Vice President of ABC Company and has been doing business with us for the past 13 years.  Mr Salako’s registration covers all his living expenses while in the USA.

We would be happy to provide any further information that may be required in order to enable Mr. Salako to obtain a B1 visa to visit the USA.

Yours faithfully,

John Brown

 

Again, do not forget to sign the Invitation Letter for Business visa before mailing it or scanning and sending via email.


General Tips for writing an Invitation Letter for Business Visa

  • Invitations letters need to be written in English and on official company letterhead. They must clearly indicate that their purpose is to request visa issuance and the type of visa sought (B-1 Business Visitor Visa).
  • The name of the individual requesting the visa must be stated in the invitation letter exactly how it appears on their passport. The host may choose to write the surname of the guest in ALL CAPS. Writing the surname in all capital letters, enables the Consular Officer to easily identify the individual’s surname.
  • The invitation letter should state the individual’s title, the name of the business or check-boxes for invitation letterorganization they represent,and their relationship to the host (e.g., distributor, consultants, regional sales reps etc.).
  • State the purpose of the visit; in this case the purpose of the visit would be for business (state precisely what the individual will be doing in the USA). Necessary personal data, including the person’s date of birth, city and country of birth, gender, marital status, and passport number is also required.
  • The letter should articulate the planned dates of travel, which are for a specific and limited time period. If the host intends to cover all visitor travel-related expenses, he or she needs to say so in the invitation letter.
  • The host’s complete contact details should be included in the letter.
  • Finally, the letter must be signed. It is a good idea to do so in blue ink because it further shows that the document is original.

What Next after the Letter of invitation is done?

The host company must mail the invitation letter directly to the visa applicant. It is advisable to do so via courier to ensure timely delivery. Invitation letters should not be mailed to the Consular Section; supporting documents are rarely accepted in advance of the interview. There are so many applications treated by the consular section daily, it would be nearly impossible to track supporting documents sent in without an appropriate file number.

When the visa applicant goes to their interview, he or she should bring the original invitation letter along with their required documentation. Applicants should always check the Consular Section’s website for a complete list of required documentation and other helpful information covering the application process.

It is important to remember that a letter of invitation is not sufficient alone, nor is it a guarantee for visa qualification. An invitation letter is not a required document but it does offer documentary evidence supporting the case for visa issuance and may ease the visa application process. Each individual must qualify on their own merits.

Format of Invitation Letter for Business Visa

Here is an image that shows the format and arrangement for the Business Invitation Letter. This should help you visualize how the letter should look.

Invitation Letter for Business Visa


Sample Business Invitation Letter for visa  – To attend a Business Collaboration Meeting

You would need a Business Visa (B-1 ) to visit the USA for any of the following reason as posted on the US immigration website – “to consult with business associates, travel for a scientific, educational, professional or business convention, or conference on specific dates, settle an estate, or negotiate a contract”.  This visa does not allow you to earn money. To get more details about this visa you can visit this page

Here is a sample letter that can be sent to you by any of your business partners or conference organizers. This is a letter that would be included in your application package to be sent or presented to the visa issuing office.

Sample Invitation Letter addressed to Guest

(Official Letter headed Paper is required)

Mathonic Seminars
1222 queens st, queens village, NY, 12233, USA
Officailemail@mail.com, Tel:1-888-888-8888
www.officialwebsite.com
Mrs Ola Judith Smith
Gougi Educational Services
14 Buruburu Street, Nairobi,
Kenya.
Dear Mrs Judith,

Business Collaboration Meeting with our Business Expansion Team

As a follow-up to our phone conversation, this is to confirm that we would like to invite you for a meeting with our President Dr Sam Marc and our Business Expansion Team at our Annual Expansion meeting slated for January 26th – 28th 2012 at our office in New York City.

During the meeting, we would give you a tour of our facilities and present our proposed plan for the collaboration between our organizations. We would also expect you to be prepared to present your company to us, especially your newly developed program for young university graduates. Our investors have shown some interest in this program and some of them will also be in attendance at these meetings.

We have made adequate preparations for your accommodation and transportation around the city while you are with us. Details of your hotel reservations have been sent to your email.

Should you have further questions please feel free to contact us using the information above.
Yours faithfully,
(Signature)
David Cabnoeu
Vice President

Ps: You should attach the information about your hotel reservation and any other documents that show how you will be staying in the USA to this letter and your final application package.

SAMPLE INVITATION LETTER ADDRESSED TO THE CONSULATE

This is addressed to the Consulate – It could be sent directly to the consulate but a copy of this letter should be sent to you so that you can include it in your application package as well.

Mathonic Seminars
1222 queens st, queens village, NY, 12233, USA
Officailemail@mail.com, Tel:1-888-888-8888
www.officialwebsite.com
Consulate General of USA
[Address]
Dear Sir/Madam
Business (B-1) Visa for Mrs. Ola Judith Smith
We write to request a multiple  B-1 visa for Mrs Ola Judith Smith the vice president of Gougi Educational Services in Nairobi Kenya. Mrs Smith will be attending a meeting with our team in New York city for the purpose of forging a business collaboration with her company in Kenya. The meeting will be held at our office in New York City on January 26th – 28th 2012.

During the say of Mrs Smith in the United States we will be financially responsible for her accommodation and other miscellaneous expenses.

Should you have further questions please feel free to contact us using the information above.

Yours faithfully,
(Signature)
David Cabnoeu

Vice President


Sample Invitation Letter for Business Visa to a Conference in New York

Here is a sample invitation letter that will be sent to a Conference Participant – Although these letters are not standard letters written for every conference participant, you can always request a letter like this from the conference organizers. If it would help you can send them a copy of this letter and tell them to edit it to suit your particular situation. If you are the conference organiser, then all you need is get the details of the conference participant and send them a letter similar to the one below as as well as the one that follows which may also be sent directly to the consulate general. I hope this helps in obtaining a B-1 visa for your trip.

Mathonic Seminars
1222 queens st, queens village, NY, 12233, USA
Officailemail@mail.com, Tel:1-888-888-8888
www.officialwebsite.com
Mrs Ola Judith Smith
14 Buruburu Street, Nairobi,
Kenya.
Dear Dr Judith Smith,

ANNUAL CONFERENCE FOR LEADERS OF EDUCATIONAL ORGANISATIONS

 The Canadian Society for Educators (CSE) and the American Society of Educators (ASE) are pleased to invite you to attend our joint Educators Conference to be held May 24-30, 2017 in Albany, New York, USA. The CSE/ASE conference offers a forum for the professional exchange of knowledge and skills related to Educators. Over 2000 people are expected to be in attendance from over 30 countries. They will have the opportunity to learn from 900+ speakers through about 250 presentations including workshops, panels, and paper sessions.

Your contributions will enrich the program through enhancing the diversity of perspectives and content represented. Our members value the opportunity to learn from and with our international colleagues.

If you have any questions or concerns, or if I may be of assistance in any way, please do not hesitate to contact me.

Yours faithfully,

(Signature)
David Cabnoeu
Vice President

 

Photo by Traveloscopy