Sample Letter From Employer For Visa Application

This post was most recently updated on April 11th, 2019

When applying for a visa to some countries, you may be asked to provide a letter of employment. This letter is similar to the letter you received when you started working at your current job. However, it is a little different. A letter of Employment for Visa application is written to show that the employee is still employed at the company and that he or she is expected back after their trip.

In this article, you will find information and inspiration for writing a letter of employment for visa application.

This letter and your letter of invitation will be used at the visa interview.

Before you start writing your letter

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What is the Purpose of a letter from employer For Visa Application?

There are 3 major functions a letter from employer serves during the visa application process;

Provides proof of your Solvency

This is the most important function of the letter from your employer required during the visa application process. Before you obtain a visa, you must convince the embassy that you have enough money to support yourself and fund your stay (especially if your visa restricts you from working during your visit).

In this case, the letter would detail information regarding your length of stay at the company, your position. But most importantly, your monthly salary, and as a plus, could include an enclosure of your most recent pay slips.

Serves as Employment Verification 

Alongside verifying the state of finances, the letter from your employer would also serve as proof of employment or a certificate of employment of sorts. Because, when requesting a short term visa, this kind of verification may be instrumental to its approval.

Detail the Nature of the Assignment/Business to be Conducted

If your trip is being initiated or sponsored by the company, a letter from your employer could facilitate the process significantly. The letter would carry details of the assignment or training you (or any staff) would undertake on arrival into the country as well as provide a guarantee that the company is financially responsible for your stay and all travel expenses incurred.

Components of a Letter from Employer for Visa application

A letter from employer for visa application may serve a variety of functions. Regardless of its intent, the letter must have the following components/ characteristic features

  • The letter must have the signature/stamp of the employer (or a designated representative of the employer)
  • Write the letter on company stationery; bearing the company letterhead…etc.
  • In addition, The letter must reference the employee’s name and position.
  • Also, Summarize the employee’s duties
  • In conclusion, state the salary of the employee. This will demonstrate solvency

If it is a work assignment –

  • Explain the nature of the business/assignment
  • State the company’s willingness to finance the trip and travel expenses
  • Enclose a letter from the company you are going to visit (not mandatory)


Sample Letter from Employer for Visa Application (Employment Verification)

Sample Letter


25th July 2018

(The Embassy name)

(The Embassy address in your country)


Dear Sir/Madam

Barbara C. Ford: Passport No – 123456789

I am writing to confirm that Ms Barbara C. Ford is an employee of Delchamps Tech. Co. and is working as a Nuclear Equipment Operation Technician.

Ms. Ford has been an employee since January 2010 and her total remuneration is $60,000 per annum before deductions. Her job at Delchamps Tech Co. borders on the use and maintenance of nuclear equipment to carry out a variety of analytical functions and tests.

She intends to visit the (destination) in the period spanning her work leave, in November 2018. Thus, we would appreciate it if you provided her with all the necessary assistance during this time. Probably, this might improve her performance when she resumes subsequently.

Kindly contact us for any further clarification you might require.

Thank you.



Margaret D Honeycutt

Employee Relations officer

For: Delchamps Tech Co.

Sample Letter from Employer for Visa Application (Detailing the Purpose of Your Visit)

Sample Letter


20th May  2022

(The Embassy name)

(The Embassy address in your country)


Dear Sir/Madam

Philip P Kimura: Passport No – 123456789

I am writing to confirm that Mr. Philip K Kimura is employed with Audio Visions Limited. And He works as a reporter and correspondent.

Mr. Kimura has been an employee since January 2018 and his total remuneration is $85,000 per annum after deductions. In addition, his job at Audio Visions Limited relates to carrying out reports and correspondence for the company’s news outlet.

He is a representative of Audio Visions Limited to the Annual Reporters and Correspondents Conference titled – The way forward in Correspondence. The conference is scheduled to hold on the 17th of August 2022, and his expenses will be fully catered for by the company.

Kindly contact me at for any further clarification you might require.

Thank you.



Will A Baron

Vice president

Audio Visions Limited

How to use the Letter of Employment for Visa Purposes.

When a letter of employment is required for visa purposes, it is expected that you have it as part of the documents that you would present at your visa interview. In some cases, you would need to include it in your application package. Please find out if you would need a letter of employment for your visa application before requesting one from your employer.

I wish you the best in your visa application.

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