Sample Company Invitation Letter for Visa to India

A Business Invitation Letter for Visa is a formal document prepared by an individual or organization, to invite an individual to a business event in a country other than that where they reside. Below is a sample company invitation letter. The names on it are fictitious but this format is practicable. There are other formats that can be used but the most important thing is for the information required to be on it. Some of the required information include:

  1. Complete name of the company visiting India
  2. Complete name of the tourist company
  3. The business of the tourist company
  4. The business of the inviting company
  5. The Indian address and phone number of the hosting company
  6. The Indian address of the tourist company
  7. The relationship between the host and the tourist company
  8. The purpose of the visit to India
  9. How long the tourist company intends to stay in India
  1. The date the tourist company plans to depart India




Visa Section

Embassy of India

Subject: Request for a Multiple Entry Business visa for 3 years in r/o New York

Sir / Madam,

Sigdon Enterprises imports and sells widgets for the telecommunications industry. The company was founded in 1975, employs approximately 950 employees and is headquartered at 3 Cherry Street, Manhattan, New York.

My name is John Smith the Managing Director of Barli Export, I’ve been employed since September 2007(11 years ago).

Birla Export is an Exporting company. They are located at 13 Gali Paranthe Wall, Chandni Chowk, Delhi, India.

Sigdon Enterprises has contracted with Birla Exports to produce Widgets for sale in the U.S. The relationship has existed for 3 years. John will be visiting Birla Exports for general business.

Duration of Visa Requested is for 3 years with multiple Entry/Exit Dates in India other than stated in the purpose of visit.

Mr. William Spencer will not receive any form of remuneration from any sources in India and will remain an employee of Sigdon Enterprises in USA. Mr. William Spencer will not engage in activities in India other than stated in the purpose of visit.

Sigdon Enterprises takes full responsibility for the activities and conduct of Mr. William Spencer, national of the United States of America during his stay in India. If anything adverse comes to notice during this period, we undertake to repatriate him/her at our expense.



John Smith

Managing Director

[Stamp of company]


One Response

  1. Sajid Ali September 6, 2018

Add Comment

This site uses Akismet to reduce spam. Learn how your comment data is processed.