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Sample Company Invitation Letter for Visa to India

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A Business Invitation Letter for Visa is a formal document prepared by an individual or organization, to invite an individual to a business event in a country other than that where they reside. Below is a sample company invitation letter. The names on it are fictitious but this format is practicable. There are other formats that can be used but the most important thing is for the information required to be on it. Some of the required information include:

  1. Complete name of the company visiting India
  2. Complete name of the tourist company
  3. The business of the tourist company
  4. The business of the inviting company
  5. The Indian address and phone number of the hosting company
  6. The Indian address of the tourist company
  7. The relationship between the host and the tourist company
  8. The purpose of the visit to India
  9. How long the tourist company intends to stay in India
  1. The date the tourist company plans to depart India




Visa Section

Embassy of India

Subject: Request for a Multiple Entry Business visa for 3 years in r/o New York

Sir / Madam,

Sigdon Enterprises imports and sells widgets for the telecommunications industry. The company was founded in 1975, employs approximately 950 employees and is headquartered at 3 Cherry Street, Manhattan, New York.

My name is John Smith the Managing Director of Barli Export, I’ve been employed since September 2007(11 years ago).

Birla Export is an Exporting company. They are located at 13 Gali Paranthe Wall, Chandni Chowk, Delhi, India.

Sigdon Enterprises has contracted with Birla Exports to produce Widgets for sale in the U.S. The relationship has existed for 3 years. John will be visiting Birla Exports for general business.

Duration of Visa Requested is for 3 years with multiple Entry/Exit Dates in India other than stated in the purpose of visit.

Mr. William Spencer will not receive any form of remuneration from any sources in India and will remain an employee of Sigdon Enterprises in USA. Mr. William Spencer will not engage in activities in India other than stated in the purpose of visit.

Sigdon Enterprises takes full responsibility for the activities and conduct of Mr. William Spencer, national of the United States of America during his stay in India. If anything adverse comes to notice during this period, we undertake to repatriate him/her at our expense.



John Smith

Managing Director

[Stamp of company]


China Visa Invitation Letter

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Writing a China Visa Invitation letter is similarChina Visa Invitation Letter to writing an invitation letter to any country. The major difference is that the letter needs to be written in the Chinese language. If you are in China and you are planning to invite your friend to visit, this letter will serve as a guide to you.

This sample Visa Invitation Letter for China is also useful for people in the United States, Australia, Canada or any other country in the world. You can send it as a guide to your friend who wants you to visit them in China. In this case, this China invitation letter will serve as a guide. Make sure you remind your friend or host to write the letter in Chinese and send you both the letter and the translation.

Do you really need a China Visa Invitation Letter?

A letter of invitation from a friend in China will go a long way to show that you have contacts within China and that you have a legitimate reason for wanting to visit China. However, you can still get a visa without an invitation letter. All you may need to do is get a tourist company and draw up an itinerary for your trip. The itinerary will serve as a the proof of purpose for your visit.

Sample China Visa Invitation Letter

Here is a sample invitation letter written by a friend in China, asking a friend in the USA to visit him in Mainland China. This is just a guide, please edit it to fit your particular situation.

Sample Letter

Your Name and Address in China

Dear Consulate Officer,

This is a formal invitation for my friend Dave Salter who lives at 123 Kingsley Avenue, Queens, New York, USA.  to visit me for 3 weeks.  He is invited to stay with my family and I from January 13th 2017 to January 30th 2017.

Dave Salter is a good friend of mine. We have been friends since Jan 2002 when we attended the Michigan State University together. (You can say one or more sentences about your relationship)

During this visit, I hope to show Dave a few places in Mainland China. Dave is responsible for his travel cost to China.

Yours faithfully

Your Name  and Official Signature.

Please do not forget to sign the document. It is not official without a signature. You do not need to sign the English translation of the letter.

Applying for the Chinese Visa

To apply for the Chinese visa, you would need to find out the exact procedure in your home country. You will also need to fill out a visa application form.