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Sample employment reference letter for Canada immigration

Canada’s federal Express Entry system, allows skilled workers apply and immigrate to Canada if their application is approved.  To be eligible for most Canadian economic immigration programs, you need to have some work experience. Preferably, the work experience needs to be ‘skilled’ – meaning it should be classified as NOC Skill Level 0, A, or B. The National Occupational Classification or NOC system, assigns a four digit code and job description for every occupation that is available in the Canadian labor market. It is a nationally recognized and standardized system that Immigration, Refugees and Citizenship Canada (IRCC) uses to evaluate your work. One of the key documents you will need to support your application is an employment reference letter.

To be clear, an employment reference letter for Canadian immigration is not the same kind of reference letter you use when you’re applying for a job for example. This kind of reference letter needs to verify that you worked for an employer for the amount of time you claimed to, and that your position matches the NOC code you’ve chosen.

When applying to Canada for immigration purposes, you will need to choose an NOC code in your application. Choosing the right National Occupational Classification (NOC) code will be one of the most important parts of your immigration application and right NOC code can decide whether your application will be successful or not. If you claim an NOC code that does not actually match your work experience, your application will be refused or returned to you. Processing officers reviewing your application will not ask you for clarification, or to choose the right code. You should ensure that your NOC code matches your work experience, and that you have documentation to prove it (i.e employment reference letter).

How do you prove you have the right kind of work experience?

Every NOC code has an associated job title, lead statement, and list of major duties and responsibilities. When choosing your NOC code for immigration purposes, your actual job title and education are not as important. Your work experience is and has to match the lead statement. You should have performed most of the duties and responsibilities listed. Because of that, your work experience might fall under a couple of different NOC codes, or your official job title might be associated with a NOC code that does not actually match your experience.


Here are a couple of Employee Reference Letters to guide you. Remember to print on company letterhead (that is, your employer’s letterhead).

Sample 1:

Satellite Solutions.
(A subsidiary of the Alter-Mode Group)
52, Arena Way, Ikeja, Lagos., Tel:(234) 817 655-4315

Canadian Deputy High Commission,
4 Anifowoshe St,
Victoria Island, Lagos.

July, 27, 2018.

Re: Employment Reference Letter.

Dear Sir/Madam:

We are writing to you in response to your request for an Employee Reference Letter verifying the status of one Mr. Anthony Grange. Mr. Grange has been in our employ for a few years and we can attest to his soundness as an employee in the capacity in which he was worked with us. He has been with Satellite Solutions for three years, specifically since 2015. We would like to confirm that Anthony Grange has been employed with us full time as an Accountant since January 1, 2015 and his annual salary is currently $21,000. He started with the company as an Associate in the Accounts Department, and is now an Assistant Manager. In his capacity in the Accounting Department, he carries on the following responsibilities:

  • Assists in overseeing the planning and organizing direct financial operations of the company;
  • Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statements and other reports;
  • Substantiates financial transactions by auditing documents;
  • Maintains accounting controls by preparing and recommending policies and procedures;
  • Guides accounting clerical staff by coordinating activities and answering questions. Plans, develops and organizes company policies and procedures;
  • Provides expertise in response to client needs, and support and advise project teams;
  • Directs and advises staff in the development and implementation of service quality assessment strategies;
  • Plans, administers and controls budgets for client projects, contracts, equipment and supplies;
  • Represents the company within various economic and social organizations.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks and participating in professional societies.
  • Assists staff with administrative or technical problems;
  • Assists in the hiring and training of staff;
  • Assists in establishing performance standards and preparing financial reports, in addition to other ancillary duties that may arise in fulfillment of his role.
  • Mr. Grange also does a lot of travelling as his position requires him to oversee the different company branches across the country. He is ACA qualified (Association of Chartered Accountants). He is a member of the Institute of Chartered Accountants of England and Wales.

Kindly contact us if your office should require any further information.



Made Lona,
Senior Vice President, Administration.
Satellite Solutions.
(A subsidiary of the Alter-Mode Group).

Sample 2:

The High Commissioner,
High Commission of Canada,
13010G, Palm close, Diplomatic drive,
Central Business District Abuja.
P.O. Box 5144,

 July 27th, 2018

Re: Employment Reference Letter for Amin John

Dear Sir,

This letter is to confirm that Amin John has been employed with us since January 25, 2017Amin John is currently working with us as a Communications Analyst in our organization. His annual salary is $23,200. He has been in our employ in a full time capacity for the duration of his employment.

While at the company, Mr. Doe’s job duties included the following:

  • Gathering information from users, customers, and business or marketing strategists.
  • Responsible for maintaining a systems network by monitoring performance and making changes based on data size or user quantity requirements.
  • Using modeling techniques to plan new systems or identify complications in existing ones.
  • Responsible for integrating e-mail, and telephone applications, as well as installing the servers, routers, modems, or drivers required for these systems.
  • Responsible for training users in any new procedures related to systems changes.
  • Research and recommend network and data communications hardware and software.


You may contact us using the following details if you need additional information or verification.


Adam Oni,
Head, Information and Communications Dept.
Maze Services Ltd.
Phone: (234) 559 2855 8900


Feel free to add in additional details that are peculiar to your work as you deem fit. This will give a more robust view of your job.

Important Note:

Be sure to have your employer sign the document before submitting. Also, It is important to understand that if you have experience working in a couple of different industries or positions, each of your past work experiences has its own NOC code. For immigration purposes, you generally have to claim a primary NOC code as well as NOC codes for each of your past positions.


Sample Company Invitation Letter for Visa to India

A Business Invitation Letter for Visa is a formal document prepared by an individual or organization, to invite an individual to a business event in a country other than that where they reside. Below is a sample company invitation letter. The names on it are fictitious but this format is practicable. There are other formats that can be used but the most important thing is for the information required to be on it. Some of the required information include:

  1. Complete name of the company visiting India
  2. Complete name of the tourist company
  3. The business of the tourist company
  4. The business of the inviting company
  5. The Indian address and phone number of the hosting company
  6. The Indian address of the tourist company
  7. The relationship between the host and the tourist company
  8. The purpose of the visit to India
  9. How long the tourist company intends to stay in India
  1. The date the tourist company plans to depart India




Visa Section

Embassy of India

Subject: Request for a Multiple Entry Business visa for 3 years in r/o New York

Sir / Madam,

Sigdon Enterprises imports and sells widgets for the telecommunications industry. The company was founded in 1975, employs approximately 950 employees and is headquartered at 3 Cherry Street, Manhattan, New York.

My name is John Smith the Managing Director of Barli Export, I’ve been employed since September 2007(11 years ago).

Birla Export is an Exporting company. They are located at 13 Gali Paranthe Wall, Chandni Chowk, Delhi, India.

Sigdon Enterprises has contracted with Birla Exports to produce Widgets for sale in the U.S. The relationship has existed for 3 years. John will be visiting Birla Exports for general business.

Duration of Visa Requested is for 3 years with multiple Entry/Exit Dates in India other than stated in the purpose of visit.

Mr. William Spencer will not receive any form of remuneration from any sources in India and will remain an employee of Sigdon Enterprises in USA. Mr. William Spencer will not engage in activities in India other than stated in the purpose of visit.

Sigdon Enterprises takes full responsibility for the activities and conduct of Mr. William Spencer, national of the United States of America during his stay in India. If anything adverse comes to notice during this period, we undertake to repatriate him/her at our expense.



John Smith

Managing Director

[Stamp of company]


China Visa Invitation Letter

Writing a China Visa Invitation letter is similarChina Visa Invitation Letter to writing an invitation letter to any country. The major difference is that the letter needs to be written in the Chinese language. If you are in China and you are planning to invite your friend to visit, this letter will serve as a guide to you.

This sample Visa Invitation Letter for China is also useful for people in the United States, Australia, Canada or any other country in the world. You can send it as a guide to your friend who wants you to visit them in China. In this case, this China invitation letter will serve as a guide. Make sure you remind your friend or host to write the letter in Chinese and send you both the letter and the translation.

Do you really need a China Visa Invitation Letter?

A letter of invitation from a friend in China will go a long way to show that you have contacts within China and that you have a legitimate reason for wanting to visit China. However, you can still get a visa without an invitation letter. All you may need to do is get a tourist company and draw up an itinerary for your trip. The itinerary will serve as a the proof of purpose for your visit.

Sample China Visa Invitation Letter

Here is a sample invitation letter written by a friend in China, asking a friend in the USA to visit him in Mainland China. This is just a guide, please edit it to fit your particular situation.

Sample Letter

Your Name and Address in China

Dear Consulate Officer,

This is a formal invitation for my friend Dave Salter who lives at 123 Kingsley Avenue, Queens, New York, USA.  to visit me for 3 weeks.  He is invited to stay with my family and I from January 13th 2017 to January 30th 2017.

Dave Salter is a good friend of mine. We have been friends since Jan 2002 when we attended the Michigan State University together. (You can say one or more sentences about your relationship)

During this visit, I hope to show Dave a few places in Mainland China. Dave is responsible for his travel cost to China.

Yours faithfully

Your Name  and Official Signature.

Please do not forget to sign the document. It is not official without a signature. You do not need to sign the English translation of the letter.

Applying for the Chinese Visa

To apply for the Chinese visa, you would need to find out the exact procedure in your home country. You will also need to fill out a visa application form.